Title Clerk Jobs on ActAutoStaffing near Florence-Kentucky with Zimmer Motors, Inc

Key Responsibilities

Title Clerk Duties

• Prepare, process, and submit vehicle title applications, transfers, registrations, and related documents.
• Verify accuracy of customer and vehicle information on all title paperwork.
• Coordinate with the DMV, lenders, and internal departments to ensure timely title completion.
• Track title status, follow up on outstanding items, and resolve discrepancies or rejections.
• Maintain organized digital and physical title files in compliance with company and legal requirements.
• Assist customers and dealership staff with title-related questions and status updates.

Accounts Payable Duties

• Receive, review, and process vendor invoices.
• Perform 3-way matching (invoice, purchase order, and receiving documents).
• Enter invoices into the accounting system with correct GL coding.
• Resolve invoice discrepancies by communicating with vendors and internal stakeholders.
• Prepare payment batches and support check runs or electronic payments.
• Maintain accurate AP records and assist with month-end close activities.
• Respond to vendor inquiries regarding payment status in a professional and timely manner.

Qualifications

Required

• High school diploma or equivalent.
• 1–2 years of experience as a Title Clerk, in accounts payable, or a related administrative role (preferably in an automotive dealership).
• Strong attention to detail and high accuracy with data entry and paperwork.
• Proficiency in Microsoft Office (Excel and Word) and general computer skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Excellent written and verbal communication skills.

Preferred

• Experience with Vitu for vehicle titling and registration.
• Prior experience processing vehicle titles in a dealership setting.
• Familiarity with accounting software (QuickBooks or similar).
• Knowledge of accounts payable best practices and 3-way matching.

What We Offer

• Competitive pay based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) options
• Opportunities for growth within the dealership
• Supportive team environment at Zimmer CDJR